Assigning Student Advisors

To print: Command + P for (MAC), Control + P for (PC).

Introduction

This documentation shows how to add, remove, or update an advisor on a student’s record. Joining the advisor to the student’s record allows the advisor to access their advisee’s information within the Faculty Center.

NOTE:

How to Add or Change the Student Advisor

Navigation

• Pathway: OPUS NavBar > Menu > Records and Enrollment > Student Background Information > Student Advisor
• Enter the Student ID or other identifying information on the search screen.
• Check the Include History box.
• Click Search.

• Click the upper box with the plus sign (+) on the right, under the Student Details section, to refresh the panel and allow data to be updated. The effective date changes to the current date.

• Click View All for the majors or advisors under the Student Academic Details.
• If there is an advisor for the Oxford Career, it may be deleted when the student is at Emory College, Business School, or School of Nursing.
• Click the lower negative sign (-) to delete the panels with the Oxford information.

NOTE:

• Click the lower plus or minus sign (+ or -) under the Student Academic Details section to add or delete a primary major, second major, or minor. The magnifying glass can be used to assist with entry in every field.

• Advisor Role: Defaults to Advisor (no changes needed).
• Advisor Number: This number automatically changes when an advisor is added (no changes needed).
• Academic Career: Student’s career (i.e., UCOL, UBUS, UOXF, GSAS, etc.).
• Academic Program: Select the appropriate program (i.e., LIBAS, MPH, AA, etc.).
• Academic Plan:Enter or select the correct major or minor.
  College 1 st (degree) majors end in BA or BS.
  The 2 nd major ends in NA, ND, or NS. Minors end in MIN.
• Academic Advisor: Enter the advisor's ID.
  • Verify the name.
  • Click the magnifying glass if the ID is not provided.
  • Enter the advisor’s last and first name.
  • Click the Lookup box.
  • Click the Select box.
    The new advisor’s name should appear on OPUS.
  • Advisor Percentage: Not Used.
  • Committee: Not Used.
  • Enter the new advisor’s ID or look up their name if the advisor changes but the major or minor does not.
  • Click Save.